Falls Avenue Resort

  • Purchasing Manager, Capital Projects

    Operating Business
    Job Status Type
    Current Opportunity
  • Overview

    This role has a primary focus on capital projects for company hotels, restaurants and other venues, including new-builds as well as the renovation of existing properties. Working with key stakeholders in the executive team, this role reports directly to the Construction Manager. Responsibilities include budget development, project scheduling, and monitoring project progress and milestones, all to ensure on-time completion, within budget.


    With dotted-line reporting to the Director of Purchasing, this role is also responsible for arranging goods and services related to each project. This includes a primary role in sourcing, evaluating and selecting, and awarding purchase contracts to suppliers and contractors. The Purchasing focus is on ensuring high-quality and durable goods, which represent best value for the company spend, and with a high emphasis on maintaining project timelines.


    • In coordination with Construction Manager and the company executive team, develop project budgets for project requirements, based on approved designs and scope of work.
    • Play a key role in developing project schedules, based on material lead-times as well as other factors identified by the company, such as seasonal windows of opportunity that minimize disruption to business operations.
    • Actively lead the maintenance of schedules through effective communication to other team-members and company executives, regarding deadlines for decisions and approvals, as well as changes and developments in the supply market for goods and services.
    • Source required goods (i.e. FF&E), including cost-effective alternatives, based on designer specifications and the industry vendor-base for all required materials, such as:
      - floor coverings, wall coverings,
      - commercial grade furniture (hard goods and soft furnishings),
      - lighting fixtures,
      - bathroom fixtures and fittings,
      - commercial kitchen equipment and fittings,
      - various contractor services,
    • Actively seek alternative vendors, better-value options and other cost-saving proposals which still meet the required quality and performance.
    • Evaluate options prior to purchase, in conjunction with the project stake-holders, based on quality, warranty, technical spec’s and suitability for the commercial application involved, price and value, all working towards providing recommendations that will ultimately be approved by company C.O.O. or C.E.O.
    • Create and issue purchase orders to vendors and ensure that company interests are best served through the best use of all commercial terms related to the purchase. Vendor negotiations to ensure best value and best terms for the company.
    • Vendor management, as it relates to maintaining good vendor relationships while ensuring best vendor performance to serve the company interests.
    • For each project, as it progresses, maintain records and report on FF&E costs (actual to budget).


    • Minimum 3 to 5 years of related experience in a similar management role / project management / related purchasing experience.
    • Strong technical and commercial knowledge gained through engineering and or purchasing disciplines, with relevant credentials or designations being an asset (C.E.T. / SCMP, etc.)
    • Good knowledge of general construction basics as it relates to evaluating contractors and trade proposals, reading and interpreting CAD drawings/building plans including the details of floor plans, elevation views etc. Such experience would be an asset.
    • Considerable strength and creativity in sourcing FF&E vendors (Furniture, Fixtures & Equipment) and negotiating with them for pricing and service. Such experience would be an asset.
    • Ability to work independently as well as cooperatively within department and company teams.
    • Commercial and financial acumen with strong negotiation skills. Basic knowledge of contract law an asset.
    • Self-motivated and results oriented with a proven track record of initiating and realizing cost savings.
    • Proficiency in Excel and other business software to collect, analyze and interpret data.


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